2018 ESYO Wind Orchestra Tour

ESYO Wind Orchestra is invited to perform at The Eastern European WASBE International Conference in Mako, Hungary!

Tour Dates: August 15-August 22, 2018

Dr. Csikota Jozsef, President of the Eastern World Association of Symphonic Bands and Ensembles (WASBE) has invited the ESYO Wind Orchestra to perform at the Eastern European WASBE International Conference in Mako, Hungary in August, 2018. Dr. Jozsef was a guest conductor of the ESYO Wind Orchestra in 2016, and based on his impression and the overall reputation of the ensemble for its dedication to musical excellence, he has extended this invitation. As conference participants, ESYO musicians will have the opportunity not only to perform but to hear many other outstanding ensembles and engage in a true cross-cultural exchange.

TRIP COST:
$1,800 per participant inclusive of flights, transportation, meals, tours and accommodations. There is a limited amount of financial assistance available. Please contact Lisa Stulmaker at lstulmaker@esyo.org for information.

IMPORTANT DATES AND DEADLINES:

  • Mail to ESYO Health Forms & Instrument Information:
  • Tour Payments:
    • (4) Tour payments of $400 each due: February 4, March 4, April 8 and May 6
    • CLICK HERE to download Payment Plan Authorization Form for Credit Card
    • CLICK HERE to pay in full via credit card
    • Checks can be sent to Empire State Youth Orchestra, 432 State Street, Schenectady, NY 12305.

TOUR REHEARSALS: Brown School, 150 Corlaer Ave, Schenectady, NY 12304

  • Please bring your own music stands!
  • Monday, July 9: 7:00-9:30pm
  • Friday August 10 Tour Meeting at 6pm; Rehearsal 7:00-9:30pm
  • Saturday August 11 Rehearsal 2:00-4:30pm
  • Sunday August 12 Rehearsal 2:00-4:30pm
  • Monday August 13 Rehearsal 7:00-9:30pm
  • Tuesday August 14 Recital for Family and Friends 2:00-4:30pm

Questions? 

ITINERARY: August 15-August 22, 2018

  • August 15 (Wednesday9:00am: Depart from Crossgates Mall in Albany by bus to JFK
    Flight: Lufthansa LH 401Y Departure 4:10pm to Frankfurt; LH1334Y Departure 7:05am to Budapest

  • August 16 (morning) 8:35am Arrive in Budapest
    August 16: (afternoon) Tour Margaret Island; lunch; check in at the hotel; sightseeing; dinner

  • August 17: (all day) Guided Tour of Buda and Pest

  • August 18: (morning) Bus to Mako; arrive for lunch

  • August 18: (afternoon) Rehearsal; visit the Spa; Evening Performance

  • August 19: (morning) attend festival performances; clinics

  • August 19: (afternoon) attend festival performances; rehearsal; Evening Performance

  • August 20: (morning) museums, sightseeing; visit the Spa

  • August 20: (afternoon) rehearsal; Closing Ceremonies Performance and Celebration

  • August 21: (morning) Bus to Budapest; arrive for lunch

  • August 21: (afternoon) Guided Tour; Danube River cruise and dinner

  • August 22: (morning) Bus to airport
    Lufthansa Flight LH1675Y 8:50am to Munich; LH410Y 12:40pm to JFK; arrival at 3:40
    Bus to Albany—estimated arrival at Crossgates Mall: 8:00pm

FLIGHT INFORMATION

Airline: Lufthansa 

  • 15AUG: Flight Number LH 401Y
    JFK>Frankfurt 410P  540A  16AUG
  • 16AUG: Flight Number LH1334Y
    Frankfurt>Budapest 705A  835A
  • 22AUG: Flight Number LH1675Y
    Budapest>Munich 850A 1005A
  • 22AUG: Flight Number LH 410Y
    Munich>JFK 1240P  340P

HOTEL & ACCOMMODATIONS

TRANSPORTATION, ACCOMMODATIONS, MEALS:

  • Tour arrangements for our stay in Mako are being coordinated by Dr. Csikota and his staff.
  • Tour arrangements for our stay in Budapest are being coordinated by Harmony Tours.
  • Students will be transported by charter bus to all ground destinations and will stay at hotels in Mako and Budapest. At a later date, we will provide specific rooming details and take roommate requests.
  • We will make every effort to accommodate dietary needs and chaperones will monitor any allergy
    and dietary restrictions.

CHAPERONES: 

  • In addition to ESYO Staff, there will be one adult per 10 students to ensure the safety and enjoyment of all participants.
  • Please express your interest in becoming a chaperone by filling out your child’s tour reservation form.

PAPERWORK AND DOCUMENTS:

  • A current passport that is valid for at least 6 months beyond the schedule dates of the trip. Expiration date must be February 15, 2019 or later.

  • If you are traveling with your instrument: proof of ownership.

FAQs

Do I need to bring my instrument? Our hosts will provide tubas, bari-saxophones and percussion instruments. All other instruments must be brought with you. Please be sure you have a safe and secure travel case for your instrument.

What is “proof of ownership?”

  • Instrument purchase receipt
  • Instrument insurance documents

Can I choose a roommate? Students will be able to submit rooming request forms prior to departure; every effort will be made to accommodate requests.

What should I pack? A complete packing list will be distributed a few months before departure.

Do I need spending money, and should I bring Euros? The trip cost of $1,800 covers all your expenses, but you should plan to bring spending money for souvenirs, extra snacks and sundries. You can exchange dollars for Euros before departure or simply buy a prepaid credit card (with a chip reader) for your musician to use.

Are guests able to join the tour, and what is the cost? Not at this time, however, we can provide you with our detailed itinerary and you can make your own arrangements if you wish to attend the festival.

Do I need to learn Hungarian, or will our hosts speak English? Many Hungarians speak English, but if you learn a few “travel phrases” before you go, you will be sure to delight our hosts!

What if I only like eating hamburgers and French fries, will I starve? We encourage you to be adventurous and try new things! Our hosts are excited to share their culture and enjoy wonderful meals together. That said, we will take care to accommodate dietary restrictions and allergies.

Can I use my cell phone in Hungary? Each individual cell provider has its own policies and fees. We recommend that you contact your cell provider to inquire about an international plan that is best for you.

Do I need a visa to travel to Hungary? No

Do I need to purchase trip insurance? While not required, we recommend that you purchase travel insurance.

Will there be fundraisers to help pay for trip expenses? ESYO does not have the staff resources to lead a significant fundraising effort for this trip, but we are more than happy to support an effort led by a parent or caregiver. Please contact Rebecca Calos at rcalos@esyo.org if you are interested in taking charge of such an endeavor.

Who is eligible to go on this trip? Are there any age restrictions? Any current or former ESYO Wind Orchestra member from fall 2015 to the present is eligible to go on this trip. There are no age restrictions.